Pennsylvania's Prevention Conference
Presented by CPA and DDAP

Maximize Your Impact as an Exhibitor or Vendor at the CPA Conference

➡️ Becoming an exhibitor or vendor at the Annual CPA Conference presents a unique opportunity to directly engage with a diverse and passionate audience involved in preventing substance and mental health issues. This event is the perfect stage for companies, organizations, and for-profits looking to showcase innovative products, cutting-edge services, or transformative technologies that can significantly advance prevention strategies and community well-being.

Why Exhibit at Our Conference?

➡️  We anticipate 350 - 400 attendees from June 11-13, 2025. Last year, we had 389 attendees - to see a recap of the '24 conference, please go HERE. 

➡️  Exhibitors and vendors will have direct access to a wide range of attendees, including professionals from organizations, coalitions, higher education, school district staff, students, and advocates. They are all eager to discover new solutions and tools to aid their prevention efforts. This is your chance to introduce your products or services to potential clients and partners specifically interested in substance and mental health prevention.

➡️  Register now to reserve your exhibitor and vendor table! Registration will close on Wednesday, May 14th at 4:00 pm EST. 

Strengthen Brand Visibility and Influence

➡️  Participating as an exhibitor or vendor increases your brand’s visibility among key stakeholders in the prevention community and positions your brand as a supporter of critical societal issues. It's an opportunity to showcase your commitment to enhancing community health and wellness, build your reputation within the industry, and establish yourself as a thought leader in the field.

Engage in Meaningful Interactions

➡️  The conference’s interactive session formats and community-focused atmosphere encourage meaningful dialogue between exhibitors, vendors, and attendees. These interactions provide valuable insights into the needs and preferences of your target market, allowing for the cultivation of long-lasting relationships and the opportunity to receive immediate feedback on your offerings.

Benefit from Whova’s Networking Features

➡️  Exhibitors and vendors can utilize the Whova app to take advantage of enhanced networking opportunities, ensuring their brand and products are prominently featured before, during, and after the conference. Whova’s platform allows them to connect with attendees, schedule meetings, and generate leads more effectively, amplifying their presence and impact at the event.

Exhibitor and Vendor Rates

Set up Time

➡️  Please ensure all tables are set up by 11:00 am on Wednesday, June 11. 
➡️  Tear Down: Thursday, June 12 at 5:00

Exhibit Hours:

• Wednesday, June 11: 11:00 am - 5:30 pm
• Thursday, June 12: 8:00 am - 5:00 pm

Exhibitors and vendors agree NOT to dismantle the exhibit or pack supplies before 5:00 pm on Thursday, June 12th. 

Registration and Payment Information 

• You can pay by credit card at registration or later (by check via USPS). To register, please go to the VENDOR REGISTRATION PAGE. 
• There will be 2 chairs per table. The individual listed during registration will be the primary contact and receive all communication from CPA. 
• You can indicate if a second person wants the 2-day meal plan during registration. However, we do not need this additional individual's name now.  

Exhibitor Representatives

When completing registration, the listed individual will be the authorized individual responsible for the exhibit and accept responsibility for any representatives or alternates attending the exhibit throughout all exhibit periods. One additional representative can also participate in the event. Name badges will be provided to all designated representatives.

Purchase of Meals

If meals are requested, an additional charge of $175.00 per person will be included with the registration form. This fee covers the costs of the following:

• Wednesday Breakfast: 7:30 - 8:30 am
• Wednesday Lunch: 11:30 am – 12:30 pm
• Thursday Breakfast: 7:30 - 8:30 am
• Thursday Lunch: 11:30 am – 12:30 pm
• All refreshment breaks on Wednesday and Thursday (9-11 am and 2-4 pm)

Assignment of Exhibit Space

➡️  Exhibit space will be allocated in the sequence of receipt of paid registrations. Exhibit management will strive to position booths away from similar vendors. Exhibit management reserves the authority to modify location assignments when deemed in the exhibition's best interest.

CPA reserves the right to exercise absolute control or prohibition over any exhibit deemed unsuitable or inconsistent with CPAs mission and vision. This regulation encompasses but is not limited to, individuals, items, behavior, printed materials, videos, images, memorabilia, catalogs, etc. 

All exhibitor property is understood to remain under the custody and control of the exhibitor during transit to and from, or within, the exhibit area. Exhibitors are advised to carry insurance to protect exhibit materials against loss or damage and public liability insurance to cover injury to individuals or property belonging to others. CPA and the Hilton Harrisburg assume NO liability for the safety of exhibitor property, its officers, agents, or employees against theft, fire damage, accidents, or any other cause.

Amendments

Any matters not explicitly addressed by the preceding rules and regulations shall be subject solely to the decision of the CPA executive committee. The executive committee holds the authority to interpret, amend, and enforce these rules and regulations. Any amendments will be communicated to exhibitors. Each exhibitor and its employees agree to comply with these rules and regulations, including any amendments or additions.

Liability and Insurance

All exhibitor property remains under its care, custody, and control during transit to and from the Exhibit Hall, installation and removal, and while within. Neither the Commonwealth Prevention Alliance nor the owners or management of the Exhibit Hall nor any of their officers, staff members, or directors are liable for the safety of exhibitor property from theft, fire damage, accidents, vandalism, or other causes. Under the duties and responsibilities outlined in this agreement, the exhibitor expressly waives and releases any claims against them, except in cases of gross negligence or willful misconduct by the CPA Committee or the owners or management of the Exhibit Hall.

Cancellation and No-Show Policy 

➡️  If you cannot attend the 2025 CPA Conference after registering, we encourage you to send a substitute. If you cannot send a substitute, CPA will abide by the refund and cancellation policy stated below:

• If there is a cancellation and your registration is unpaid, you will be billed for the appropriate cancellation fee based on the dates listed in the following bullet points.
• If you cancel your registration after May 1, 2025, and have not paid, you will be billed for the total registration amount.
• All registration payments must be received by Friday, May 30, 2025.
• CPA reserves the right to refuse admission if full payment is not received by the deadline.
• In addition, CPA reserves the right to modify the closing registration date based on capacity.

Register Now to Reserve Your Table

➡️  You can pay by credit card at registration or later (by check via USPS).  To register, please go HERE.

➡️  The Commonwealth Prevention Alliance reserves the right without recourse to absolutely control or prohibit any exhibit which, in its opinion, is not suitable or in keeping with the mission and vision of CPA. This regulation includes but is not limited to, persons, things, conduct, printed matter, souvenirs, catalogs, etc.  CPA reserves the right to withdraw an exhibitor if payment has not been received by Friday, May 30, 2025.