PA Prevention Conference

Presented by CPA and DDAP

June 10–11, 2026  |  Hilton Harrisburg

Maximize Your Impact as an Exhibitor or Vendor

Exhibiting at Pennsylvania’s Prevention Conference is a unique opportunity to engage directly with a statewide audience committed to strengthening prevention and supporting youth, families, and communities. This conference is an ideal stage for organizations, companies, and providers to showcase effective programs, services, tools, and technologies that advance prevention.

Why Exhibit at Our Conference?

We anticipate 300–325 attendees representing prevention organizations, coalitions, school districts, higher education, public health, state agencies, students, and community partners.

• Direct access to prevention professionals and decision-makers
• Meaningful conversations with organizations seeking solutions and resources
• Brand visibility within Pennsylvania’s prevention network
• Opportunities to build long-term relationships and partnerships

Vendor Visibility & Networking Opportunities

• Dedicated exhibit hours during conference breaks and networking times
• High-traffic exhibit location near general sessions, larger workshop rooms, and meals
• Opportunities to connect with attendees, speakers, and partners throughout the event

Exhibitor and Vendor Rates

Exhibit Space Details

• One 6-foot skirted table
• Two chairs
• Wastebasket
• Exhibitor identification signage

Electricity is available for an additional $60 for both conference days and must be requested during registration.

Exhibitor Set-Up and Exhibit Hours

Shipping Materials to the Conference

Exhibitors may ship materials directly to the conference hotel.

Packages should arrive no earlier than June 7, 2026. The Hilton Harrisburg may charge handling or storage fees for shipped packages. Exhibitors are responsible for any hotel shipping charges.

Exhibitor Representatives

The individual listed during registration will serve as the primary contact and will receive all communication from CPA. Each exhibitor registration includes one primary representative and one additional representative. Name badges will be provided for both.

Purchase of Meals

If meals are requested at registration, an additional charge of $175 per person includes:

• Wednesday Lunch
• Wednesday Dinner (50th Anniversary Extravaganza)
• Thursday Breakfast
• Thursday Lunch

Exhibitor Guidelines

• All promotional activity must remain within the exhibitor’s assigned table space.
• Exhibitors may not distribute materials or solicit attendees in aisles, meeting rooms, or public areas.
• Demonstrations or activities that create excessive noise or disrupt nearby exhibitors or conference sessions are not permitted.
• Exhibitors may NOT conduct raffles or gambling-related activities at their tables. Giveaway items are allowed.
• Exhibitors are responsible for complying with all hotel safety, fire, and facility regulations. Exhibits must not obstruct aisles, exits, or access to meeting spaces.

CPA reserves the right to remove or relocate any exhibit deemed inconsistent with conference standards or CPA’s mission.

Assignment of Exhibit Space

Exhibit space will be assigned based on the order in which paid registrations are received. Exhibit management may adjust exhibit placement to support a balanced exhibit area.

Liability and Insurance

All exhibitor property remains under the care, custody, and control of the exhibitor during transit to and from the conference and while in the exhibit area. CPA and the Hilton Harrisburg assume no liability for exhibitor property, including theft, fire damage, accidents, or other causes. Exhibitors are encouraged to carry insurance for exhibit materials and public liability coverage.

Cancellation Policy

If you cannot attend after registering, CPA encourages you to send a substitute representative. Cancellations after May 1, 2026, will be charged the full registration fee. All exhibitor payments must be received by May 30, 2026. CPA reserves the right to refuse admission if full payment is not received.

Who Should Exhibit

• Prevention program developers
• Curriculum providers
• Youth leadership programs
• Data and evaluation tools
• Community engagement platforms
• Behavioral health and public health initiatives
• Educational technology providers
• Organizations supporting youth well-being and community health

If your organization works to strengthen communities, promote healthy behaviors, and support prevention efforts, this conference provides a valuable opportunity to connect with professionals across Pennsylvania.